Country Roads Quilt Guild

Bylaws

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Article I. Name This organization shall be known as the Country Roads Quilt Guild. Article II. Membership and Meetings Section 1. Membership A) Membership is open to any interested person upon payment of dues. B) Privileges of membership include participating in workshops, exhibits, trips, and having access to resource materials, having voting rights and receiving any regular publications such as the newsletter and directory. C) Responsibilities of membership include serving as hostess and/or co-hostess for meetings, serving on committees as formed by the board, participating in preparation or presentation of programs, promoting the guild through cooperation in group projects and special activities and attending meetings. D) Junior members, age 18 and under, may join for a reduced dues of $4, exclusive of the newsletter, or full dues of $15 with newsletter. E) Privileges of Junior members will include all those of regular members except voting. F) Responsibilities of Junior members include participating in meetings and constructing and completing at least one quilting project for show & tell within a year. G) In the event that a CRQG member dies, a donation of up to $50 will be contributed to the organization of the familyÕs choice. If the family has no preference, the money will be donated to Ronald McDonald House. H) A guest will be requested to join after two visits. Section 2. Meetings A) Regular meetings shall be held on a monthly basis. B) The date and time of meetings shall be determined by the board. C) A resolution or motion or any business may be passed by a majority of members present. Article III. Officers and Duties Section 1. Elected Officers of the Board shall be President, Vice-President, Secretary and Treasurer with one year terms beginning with the March meeting and each shall serve no more than two consecutive terms. Section 2. The President shall: A) Preside at all board meetings and monthly meetings. B) Be an ex-officio member of all committees except the nominating committee. C) Call board meetings as needed. D) Call an interim board meeting in February for the outgoing and incoming officers to facilitate transition to the new year. Section 3. The Vice-President Shall: A) Have all the powers and perform all the duties of the president when the president is absent or disabled and shall perform such additional duties as delegated by the president. B) Plan, in consultation with the board, the programs for 12 monthly meetings, beginning with the June meeting. Section 4. The Secretary Shall: A) Keep complete minutes of all meetings. B) Carry out all correspondence as determined by the board. C) Keep attendance at all meetings. Section 5. The Treasurer Shall: A) Keep an accurate record of receipts and disbursements and be custodian of all funds. B) Pay all bills authorized by the board. C) Collect membership dues. D) Maintain an accurate membership roster and make it available to members. E) The treasurer and the board shall prepare an annual budget, effective March through February, and submit it for discussion and approval by the members present at the March meeting. F) Prepare an annual financial statement and close the books as of the end of February for transfer to new treasurer. G) Facilitate signing of new signature cards in March. H) Any unbudgeted expenditure over $25 must be discussed and approved by the membership. There must be at least two board members present before voting takes place. Article IV. Dues and Fiscal Year Section 1. Dues A) Dues shall be set by the board with approval by the membership. B Dues are payable at the March meeting and considered delinquent if not paid by the April meeting. C) Dues received through September will be at yearly rate. Dues received after September will be prorated to one-half current dues. D) Quilters who have reached the age of 65 will become (or may join as) ÒDiamond MembersÓ for free lifetime membership with all the rights and privileges of a paid member. Section 2. Fiscal Year A) Fiscal year begins at the adjournment of the February meeting. B) A minimum reserve of $300.00 shall be carried over for each new boardÕs operating expenses. C) There shall be an annual internal audit of financial records. Article V. Elections and Amendments Section 1. Elections A) A nominating committee consisting of at least three members shall be formed in November. Members may volunteer to serve on the nominating committee or may be nominated from the floor, with their consent. Members may not serve consecutive years on the nominating committee. B) This committee shall report at the January meeting. Nominations for officers shall also be taken from the floor at this meeting. C) Elections shall be conducted at the February meeting by the nominating committee. Voting shall be by written ballot. However, if there is only one candidate for each office, a voice vote may be used instead. D) Vacancies in office shall be filled on appointment of the president with approval of the board. Section 2. Amendments These bylaws may be amended at any regular meeting by a majority of members present, providing such amendments have been presented in writing to all members in advance of the next meeting or at the previous meeting. Article VI. Committees Section 1. Committees shall be formed as needed for the current program year. Section 2. A) Members may volunteer to serve on committees and/or appointments may be made by the president as necessary. B) The committee chairperson may be appointed by the president or chosen by the committee. C) Committee chairperson or representative will attend business meetings as called by the president. D) Any unbudgeted expenditures under $25 must be presented to the board for approval. Article VII. Parliamentary Authority All questions of parliamentary procedures not covered by these bylaws shall be determined by Roberts Rules of Order. Article VIII. Provision for dissolution - in the case of dissolution of the organization, the Board shall pay any liabilities and dispose of all assets to a charitable or educational organization. Adopted June 1983 - Revised: August 1984, November 1986, September 1988, April 1993, November 1996, November 1998, July 2000
updated 11/11/09

Article I. Name
This organization shall be known as the Country Roads Quilt Guild.
Article II. Membership and Meetings
Section 1. Membership
A) Membership is open to any interested person upon payment of dues.
B) Privileges of membership include participating in workshops, exhibits, trips, and having access to resource materials, having voting rights and receiving any regular publications such as the newsletter and directory.
C) Responsibilities of membership include serving as hostess and/or co-hostess for meetings, serving on committees as formed by the board, participating in preparation or presentation of programs, promoting the guild through cooperation in group projects and special activities and attending meetings.
D) Junior members, age 18 and under, may join for a reduced dues of $4, exclusive of the newsletter, or full dues of $15 with newsletter.
E) Privileges of Junior members will include all those of regular members except voting.
F) Responsibilities of Junior members include participating in meetings and constructing and completing at least one quilting project for show & tell within a year.
G) In the event that a CRQG member dies, a donation of up to $50 will be contributed to the organization of the familyÕs choice. If the family has no preference, the money will be donated to Ronald McDonald House.
H) A guest will be requested to join after two visits.
Section 2. Meetings
A) Regular meetings shall be held on a monthly basis.
B) The date and time of meetings shall be determined by the board.
C) A resolution or motion or any business may be passed by a majority of members present.
Article III. Officers and Duties
Section 1. Elected Officers of the Board shall be President, Vice-President, Secretary and Treasurer with one year terms beginning with the March meeting and each shall serve no more than two consecutive terms.
Section 2. The President shall:
A) Preside at all board meetings and monthly meetings.
B) Be an ex-officio member of all committees except the nominating committee.
C) Call board meetings as needed.
D) Call an interim board meeting in February for the outgoing and incoming officers to facilitate transition to the new year.
Section 3. The Vice-President Shall:
A) Have all the powers and perform all the duties of the president when the president is absent or disabled and shall perform such additional duties as delegated by the president.
B) Plan, in consultation with the board, the programs for 12 monthly meetings, beginning with the June meeting.
Section 4. The Secretary Shall:
A) Keep complete minutes of all meetings.
B) Carry out all correspondence as determined by the board.
C) Keep attendance at all meetings.
Section 5. The Treasurer Shall:
A) Keep an accurate record of receipts and disbursements and be custodian of all funds.
B) Pay all bills authorized by the board.
C) Collect membership dues.
D) Maintain an accurate membership roster and make it available to members.
E) The treasurer and the board shall prepare an annual budget, effective March through February, and submit it for discussion and approval by the members present at the March meeting.
F) Prepare an annual financial statement and close the books as of the end of February for transfer to new treasurer.
G) Facilitate signing of new signature cards in March.
H) Any unbudgeted expenditure over $25 must be discussed and approved by the membership. There must be at least two board members present before voting takes place.
Article IV. Dues and Fiscal Year
Section 1. Dues
A) Dues shall be set by the board with approval by the membership.
B Dues are payable at the March meeting and considered delinquent if not paid by the April meeting.
C) Dues received through September will be at yearly rate. Dues received after September will be prorated to one-half current dues.
D) Quilters who have reached the age of 65 will become (or may join as) ÒDiamond MembersÓ for free lifetime membership with all the rights and privileges of a paid member.
Section 2. Fiscal Year
A) Fiscal year begins at the adjournment of the February meeting.
B) A minimum reserve of $300.00 shall be carried over for each new boardÕs operating expenses.
C) There shall be an annual internal audit of financial records.
Article V. Elections and Amendments
Section 1. Elections
A) A nominating committee consisting of at least three members shall be formed in November. Members may volunteer to serve on the nominating committee or may be nominated from the floor, with their consent. Members may not serve consecutive years on the nominating committee.
B) This committee shall report at the January meeting. Nominations for officers shall also be taken from the floor at this meeting.
C) Elections shall be conducted at the February meeting by the nominating committee. Voting shall be by written ballot. However, if there is only one candidate for each office, a voice vote may be used instead.
D) Vacancies in office shall be filled on appointment of the president with approval of the board.
Section 2. Amendments
These bylaws may be amended at any regular meeting by a majority of members present, providing such amendments have been presented in writing to all members in advance of the next meeting or at the previous meeting.
Article VI. Committees
Section 1. Committees shall be formed as needed for the current program year.
Section 2.
A) Members may volunteer to serve on committees and/or appointments may be made by the president as necessary.
B) The committee chairperson may be appointed by the president or chosen by the committee.
C) Committee chairperson or representative will attend business meetings as called by the president.
D) Any unbudgeted expenditures under $25 must be presented to the board for approval.
Article VII. Parliamentary Authority
All questions of parliamentary procedures not covered by these bylaws shall be determined by Roberts Rules of Order.
Article VIII. Provision for dissolution - in the case of dissolution of the organization, the Board shall pay any liabilities and dispose of all assets to a charitable or educational organization.

Adopted June 1983 - Revised: August 1984, November 1986, September 1988, April 1993, November 1996, November 1998, July 2000

updated 11/11/09